Recruitment Coordinator

Recruitment Administrator

Job Purpose:

The Recruitment Administrator provides administrative support throughout the recruitment process, ensuring efficient and timely handling of candidate applications, interview scheduling, and communication with stakeholders.

Key Responsibilities:

• Interview Coordination: Schedule interviews between candidates and hiring managers, coordinating logistics such as meeting rooms or virtual setup.
• Candidate Communication: Serve as the primary point of contact for candidates, managing all correspondence including interview confirmations, feedback, and next steps.
• Database Maintenance: Update and maintain the recruitment database/ATS, ensuring candidate information is accurate and up-to-date.
• Job Posting: Assist with the creation and posting of job advertisements on various job boards, social media, and company websites.
• Pre-Employment Checks: Support the administration of background checks, reference checks, and other pre-employment screenings.
• Offer Letters and Contracts: Prepare and send out offer letters and employment contracts to successful candidates.
• General Administrative Support: Provide administrative assistance to the HR team as required, including document preparation, meeting scheduling, and handling recruitment-related inquiries.

Skills and Qualifications:

• Experience: Previous experience in recruitment or HR administration is advantageous.
• Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and experience with applicant tracking systems (ATS) or HR software.
• Communication: Excellent verbal and written communication skills.
• Attention to Detail: High level of accuracy in data entry and document preparation.
• Interpersonal Skills: Ability to work collaboratively with team members and interact professionally with candidates and stakeholders.
• Confidentiality: Ability to handle sensitive information with discretion and maintain confidentiality.

Work Environment:

Office-based or hybrid work environment.

Occasional need to work outside of standard office hours during peak recruitment periods.