Public Sector Procurement & Contract Management Assistant

Public Sector Procurement & Contract Management Assistant

• Great opportunity to become a key member of the Procurement team
• Experience in tendering in the utilities sector, under EU directive, 2014/25/EU desirable.
• You will be responsible for the assisting with successful tendering & contract management of goods & services
• You will bring some experience in tendering procedures & processes.
• Manage all procurement processes & decisions in a non-discriminatory, fair, equitable & ensuring VFM.
• Procurement of Goods & Services
• Responsible for the sourcing, negotiation & strategic selection of goods & services

Responsibilities

• Assist with tender process from start to finish in line with EU Directives, Policies & Procedures.
• Evaluate Pre-Qualifications Questionnaires (PQQ).
• Liaise with potential suppliers to assist them with their questions on Procurement portal.
• Manage communication with suppliers.
• Assist the Procurement Team to achieve value for money through tendering.
• Assist with the timely & efficient awarding of contracts.
• Liaise with Procurement & Materials team, internal management & staff.
• Any other requirements set out by Senior Procurement Manager.
• Contract Management - Review & management of contracts put in place by the Procurement Department

• Assist with the development of a contract management plan.
• Develop, build & maintain relationships with suppliers.
• Address & manage supplier issues to ensure the highest level of service delivery.
• Develop, build & maintain relationships with end users.
• Assist with the development of relevant KPIs to assist with analysis of costs & supplier performance.
• Assist with the implementation of procurement change initiatives within category to improve business performance.
• Identify opportunities to increase quality & improve value for money.
• Consider automation of processes, where possible.

Skills & Knowledge required for this role:

• Some exp. in Public Procurement & commercial awareness
• Proven administration skills & exp with a strong interest in Public Procurement career is essential.
• Demonstrated skills & experience in effectively engaging & communicating with a range of internal/external stakeholders, both verbally & through written communication, is essential.
• Experience in processing confidential & time-sensitive information, demonstrating numeric ability, accuracy & attention to detail, is essential.
• Excellent planning & organising skills managing multiple demands, priorities & tight deadlines.
• Can work under pressure & solve problems independently.
• Strong IT literacy (i.e. MS Office skills & software systems - SAP desirable.
• Good judgement, professionalism, confidentiality & discretion in all tasks.
• A third level qualification in a business or similar.

Permanent role, hybrid working, excellent benefits.