Procurement Contract Management Officer

Procurement Contract Management Officer

Reporting to the Procurement Manager, you will provide a great service to internal customers & ensure the organisation is procuring value for money; manage the Contract Register & help him to develop the procurement function.

Key Responsibilities:

Contract Management:

• Maintain and manage the organisation's central Contract Register, ensuring data integrity, timely renewals, compliance tracking.
• Support development & implementation of contract life cycle management processes and systems.
• Monitor contract performance & liaise with stakeholders and suppliers
• Ensure procurement processes are transparent, competitive, and provide value for money.

supplier Management:

• Support the Procurement Manager in establishing a Supplier Performance Review Framework - implement, report on performance reviews, risk assessments & spend analysis with key suppliers
• Support in delivery of effective contracts, new commercial arrangements & risk.
• Manage Contract Register.
• Effectively manage suppliers and contracts to achieve best VFM; assist in developing & maintaining effective supplier relationships.
• Monitor supplier onboarding, due diligence, performance through KPIs, feedback, ensuring delivery against contract terms and continuous improvement.

Procurement Operations:

• Work with depts to understand procurement needs & support sourcing of goods & services in line with organisational policies & public procurement guidelines.
• Support the Procurement Mgr. in preparing & issuing tender documents, evaluating responses, & support contract award processes.
• Implement business process improvement initiatives as required.
• Assist the Procurement Mgr. with the roll-out of procurement training across the organisation.
• Provide administrative support to the Procurement Dept. inc minute taking, spend analysis & evaluation of tender submissions.
• Work closely with Finance & Operations to manage & support aspects of procurement, provide support to other colleagues while providing input to develop & implement new tools, operational or other improvements, as propriate.

internal Stakeholder Support:

• Provide support to the Procurement Mgr. in the tendering, negotiation, planning & placing of contracts in adherence to Public Procurement Regulations.
• Create great working relationships with s/holders to assess requirements.
• Work with all depts, in the preparation of RFTs for Goods, Services & Works.
• Act as a business partner to internal depts. giving advice & guidance.
• Promote best practices in procurement policies, compliance requirements, etc.

compliance & Reporting:

• Ensure all procurement activities comply with company & public procurement rules, & regulations.
• Generate regular reports & insights on contracts, procurement activities, & savings opportunities.
• Manage risk to ensure organisation is protected by fully negotiated contracts, compliance & status of all contracts & suppliers.

knowledge / Exp.:

• Proven working exp. managing high-value contracts across range of goods & services
• Good in negotiations, networking & supplier management.
• Exp. in collecting & analysing data on Excel .
• Understand sourcing & procurement techniques in public procurement (e-Tenders & OGP)
• Minimum Level 8 & ideally relevant qualification in Public Procurement.
• Exp. gained in a similar role within a public or charity environment would be advantageous.

Rewards: A competitive salary, pension, education support & remote working possibility within Ireland only.

Please apply to Nicola to discuss